Advantages of a Web Conference Call vs. a Standard Conference Call


The advent of web conferencing software has taken standard conference calling to another level of usability and functionality. Web conferencing literally allows participants to be “on the same page” via the internet by navigating presentations, slides, pictures, and other data in real time, anywhere in the world. Web conferencing also integrates audio platforms that allow users to listen to presentations and participants in a secure, private setting, so you can conduct conferences with many participants faster and more efficiently than with standard conference calls.


One of the main advantages of web conferencing over standard conference calling is visuals. Conference calling by phone can be time consuming as it often requires emailing and/or faxing documents to each participant ahead of time, because chances are there are visuals everyone will want to view simultaneously. This can be a hassle if someone didn’t receive a page or gets lost midway.


With web conferencing, each participant can see everything the conference facilitator is showing at any given moment. You can share data with others all over the globe as if they were sitting next to you. Web conferencing enables the presenter to hold a software demo, tour a website, hold PowerPoint presentations, or hold Q & A sessions, and a myriad of options that would not be possible with a conference call. It also allows the facilitator to share applications and highlight certain key aspects of the presentation so every participant can see and hear the same information as its being presented.


Another advantage of web conference calls is security. Standard conference calls can compromise sensitive information as they can be overheard by the wrong person; a competitor, a business rival, or even someone within your own company. Web conferencing Meeting usernames passwords, as well as control lists with username/password pairs allows for maximum security. Users can also see other conference user and host names, passcodes and more right from your web browser.


Web conferencing not only saves time but also money. If each participant has a headset they can plug into their computer, your company can minimize long-distance charges by utilizing your conferencing software’s integrated audio platform. Technological advances have improved the sound of audio carried over the internet so that conversations held during your web conference sound as clear as a land line and better than a cell phone or speaker phone. Audio-enhanced web conferencing also increases the degree of privacy that is not easily afforded by cell or speaker phones.


Optimize productivity, expedite changes and decisions, decrease overhead, and react to marketplace changes in real time with Accutel’s Web Conferencing software.